HEADING:Includes the
address and the date.
In some cases, it is
OK to just write the
date.
GREETING:
The greeting
usually starts
with 'Dear' and
is followed the
person's name and
then a comma.
BODY: After skipping a line, you begin the body of your letter which is the main text of your letter. Indent for each new paragraph.
SIGNATURE: You sign your name beginning directly below the closing.
Example
Phase 2
11879 Blonlogon st
Braamfischer, Roodepoort 1847.
January 1, 2017
Dear Devi,
How have you been? It has been a week since my family and I moved. Living in Meadowlands is very different from living in braamfischer. The Climate here is much hotter. The plants look very different. I will send some pictures so you can see my new home. Write back soon.
Your friend,
Lesego
What kind of things might you write in your friendly letter?
- Tell your friend about something fun you recently did.
- Congratulate your friend on a job well done for a recent accomplishment.
- Ask you friend some questions. (What is your favorite color? Do you have any pets? Do you play sports? etc.)
- Share about a place you visited.
- Ask for advice.
- Tell about a book you've just read that you think your friend would also enjoy.
Cover letters are one page documents that you send with your resume when applying for a job. It is meant to:
- Introduce yourself to the hiring manager
- Argue why you’d be a good fit for the job
- Fill in places your resume cannot describe
- Further explain other aspects of your resume
- By hitting those 4 aspects, your letter can be a convincing and powerful companion to a well-written resume.
Contact Information
To begin, include both the employer’s and your contact information
Lesego Finger
142 Matric Live Blvd.
Braamficher, phase 2 1879 South Africa
(011)695 735
lesegofinger@matriclive.com
Introduction
- Find out to whom you’re writing
- Put yourself in the hiring manager’s shoes for a second. Would you like to be addressed as “Dear Sir or Madame?” or “To whom it may concern?”
- “Dear Sir or Madame” makes you sound like you’re from the year 1865, and “to whom it may concern” is very irritating to hiring managers.
- You can easily avoid this problem by doing your research. Look through the company’s website, LinkedIn, or even give the company a call to ask for the hiring manager’s name. Even if you get it wrong, it still looks like you’ve made an effort.
Introduce yourself
- In the first paragraph, begin by telling the employer the position you are applying for and how you learned about the opportunity.
- The rest of this paragraph should briefly present basic info about yourself, including: degree, area of study/expertise, and your career goals in terms of how they align with the goals of the company.
Sell Yourself
- The second paragraph should respond directly to the job description written by the hiring manager.
- Describe how your previous job experiences, skills, and abilities will allow you to meet the company’s needs.
- To make that easier, you can (and should) literally include words and phrases from the job description in your cover letters.
Conclusion
- The final paragraph is called the “call to action.” Inform them that you’d love to get interviewed.
- Tell them that you’ll be in contact with them in a week if you don’t hear back.
- Thank them for spending the time to read your letter.
Examples
Enthusiastic Tone
My name is [your name]. I am thrilled to be applying for the [position] role in your company. After reviewing your job description, it’s clear that you’re looking for an enthusiastic applicant that can be relied upon to fully engage with the role and develop professionally in a self-motivated manner. Given these requirements, I believe I am the perfect candidate for the job.
I am a [insert positive trait] high school student [insert GPA] who has been consistently praised as [insert positive trait] by my teachers and peers. While working on academic and extracurricular projects, I have developed proven [insert 1-3 soft skills] skills, which I hope to leverage into the [name of open position] role at your company.
After reviewing my resume, I hope you will agree that I am the type of positive and driven candidate that you are looking for. I am excited to elaborate on how my specific skills and abilities will benefit your organization. Please contact me at [PHONE] or via email at [EMAIL] to arrange for a convenient meeting time.
Thank you for your consideration, and I look forward to hearing from you soon.
In English there are a number of conventions that should be used when writing a formal or business letter. Furthermore, you try to write as simply and as clearly as possible, and not to make the letter longer than necessary. Remember not to use informal language like contractions.
Addresses:
- Your Address
The return address should be written in the top right-hand corner of the letter.
- The Address of the person you are writing to
The inside address should be written on the left, starting below your address.
Date:
Different people put the date on different sides of the page. You can write this on the right or the left on the line after the address you are writing to. Write the month as a word.
Salutation or greeting:
- 1) Dear Sir or Madam,
- If you do not know the name of the person you are writing to, use this. It is always advisable to try to find out a name.
- 2) Dear Mr Jenkins,
- If you know the name, use the title (Mr, Mrs, Miss or Ms, Dr, etc.) and the surname only. If you are writing to a woman and do not know if she uses Mrs or Miss, you can use Ms, which is for married and single women.
Ending a letter:
- 1) Yours Faithfully
- If you do not know the name of the person, end the letter this way.
- 2) Yours Sincerely
- If you know the name of the person, end the letter this way.
- 3) Your signature
- Sign your name, then print it underneath the signature. If you think the person you are writing to might not know whether you are male of female, put you title in brackets after your name.
Example :
Your Name
Your Address
Date
Your Managers Name (e.g. John)
Managers Title
Company Address
Dear John,
I would like to resign my position as (job title) with (company name) to leave (date).
I would like to take this opportunity to say that making this decision has been difficult, as working at (company name) has been such a positive experience and one for which I am grateful. I have gained much here and have enjoyed working with you and my other colleagues in (department/section/project).
However, I am excited about the new position I am undertaking and my decision is irrevocable as I am now legally bound by having signed a contract.
I am conscious of the need to provide support to the (name of the department) until my departure and I shall give my full commitment until then.
I wish (department and company) every success in the future and thank you for the opportunities I have been given during my time here.
Yours sincerely,
Your(Name)
A book review describes, analyzes and evaluates. The review conveys an opinion, supporting it with evidence from the book.
Before reading, consider:
- Title - What does it suggest?
- Preface or Introduction - Provides important information about the author's intentions or the scope of the book. Can you identify any limitations? Has the author ignored important aspects of the subject?
- Table of Contents - Shows how the book's organized -- main ideas, how they're developed (chronologically, topically, etc.)
Points to ponder as you read the entire book:
- What's the general field or genre? Does the book fit?
- From what point of view is the book written?
- Do you agree or disagree with the author's point of view?
- Make notes as you read, passages to quote in your review.
- Can you follow the author's thesis, "common thread"?
- What is the author's style? Formal? Informal? Suitable for the intended audience?
- Are concepts well defined? Is the language clear and convincing? Are the ideas developed? What areas are covered, not covered?How accurate is the information?
- Is the author's concluding chapter, the summary, convincing?
- If there are footnotes, do they provide important information? Do they clarify or extend points made in the text?
- If relevant, make note of the book's format - layout, binding, etc. Are there maps, illustrations? Are they helpful?
- Is the index accurate? What sources did the author use -- primary, secondary? Make note of important omissions.
- What did the book accomplish? Is more work needed? Compare the book to others by this author, or books in this field by other authors. (Use the books listed in the bibliography.)
Writing the Review:
- Include title, author, place, publisher, publication date, edition, pages, special features (maps, etc.), price, ISBN.
- Hook the reader with your opening sentence. Set the tone of the review. Be familiar with the guidelines -- some editors want plot summaries; others don't. Some want you to say outright if you recommend a book, but not others.
- Review the book you read -- not the book you wish the author had written.
- If this is the best book you have ever read, say so -- and why. If it's merely another nice book, say so.
- Include information about the author-- reputation, qualifications, etc. -- anything relevant to the book and the author's authority.
- Think about the person reading your review. Is this a librarian buying books for a collection? A parent who wants a good read-aloud? Is the review for readers looking for information about a particular topic, or for readers searching for a good read?
- Your conclusion should summarize, perhaps include a final assessment. Do not introduce new material at this point.
- To gain perspective, allow time before revising
An obituary is often the first thing people read in the newspaper each day - and, for many, it will likely be the last thing written about their lives. More than merely a ‘goodbye’ to the deceased, it is a farewell detailing their life in chronological order.
What Should Be Included ?
Announcement
It is important to state the deceased's full name, along with their dates of birth and death. You may wish to consider placing a photograph (which can appear in black and white) along with the text for an additional charge.
Biographical Information
Recount, in a concise manner, the significant events in the life of the deceased. This may include the schools he or she attended and any degrees attained as well as their vocations or interests.
Survivors and Predeceased Information
It is customary to list family members who have survived the deceased, as well as immediate family members who predeceased him or her, including:
- Parents
- Spouse/partner and children (with their spouses’/partners’ names also noted in brackets, if applicable)
- Adopted children
- Stepchildren
- Siblings
- Half and step siblings
- Grandchildren
- Surviving in-laws
Scheduled Services
Provide details of the scheduled services, including the time, date and address. These may include the funeral, visitations, burial and memorial service as applicable.
Memorials
Give the name and mailing address of a foundation or society to which you wish to direct any memorial donations made in honour of your loved one. The decision as to which foundation or society to support may be based upon interests or values that your loved one expressed during life or related to a medical condition which he or she had. We recommend you refrain from using the phrase ‘ in lieu of flowers ’ when requesting memorial donations. Instead, start the final paragraph of the obituary with the words ‘ Memorial donations may be made to … .'
Final Considerations
All information included in the obituary should be verified with another family member. Have them assist you in confirming the dates, those who should be mentioned, correct spelling of names and the details of the scheduled funeral service.
FORBES, Alex Downton
It is with great sadness that the family of Alex Downton Forbes announces his passing after a brief illness, on Saturday, April 3, 2014, at the age of 70 years. Alex will be lovingly remembered by his wife of 45 years, Joan and his children, Mike (Judy), Brad (Jill), Sue (Dan) Armandeau, and Ryan (Heidi). Bill will also be fondly remembered by his eight grandchildren, Brandy, Kala, Jack, Phillip, Jonah, Mackenzie, Paul and Austin, by his sisters, Ann (Joe) Kispinski, Eileen Rudolph and by sister-in-law Anne Forbes. Alex was predeceased by his brother Anton Forbes.
A Funeral Service in memory of Alex will be held on Thursday, April 7, 2014 at 1:00 p.m., at the Oliver’s Funeral Home, 10005 – 107 Ave, Grande Prairie, with Rev. George Malcolm officiating. Interment will follow in the family plot at Emerson Trail Cemetery. Those who so desire may make memorial donations in memory of Alex to the (name and mailing address of foundation/society).
Speeches are talks delivered in public on formal and informal occasions.
Sample question:
You are the head prefect in your school. At the beginning of the new school term, you have been asked to remind students about the school regulations. Write out your speech using the notes below:
When writing the speech, remember to;
- include all the points given
- elaborate on the points
- set out your speech correctly
- write in paragraph
INTRODUCTION
1) Greet the audience.
e.g: Good morning / afternoon / evening to
- boys and girls..
- our principal,
- teachers and fellow students… (at an official school function)
- Mr Chairman, ladies and gentlemen… (at an official function or society meeting)
- Yang Berhormat,
- Tan Sri Najib Abdul Rahman,
- ladies and gentlemen… (if there is a distinguished guest)
2) Introduce yourself to the audience- (your name, position held, department attached to)
e.g: I am Dr Fiqry Nasir from Assunta Hospital in Petaling Jaya.
3) Introduce topic
e.g: I am here to present a talk on the topic ‘Body Fitness.’
4) Purpose of speech
e.g: The purpose of my talk today is to make you realize the importance looking after your food intake and how your health can be maintained through exercising.
3) BODY
- Main points and their elaboration (facts, figures, examples)
- Elaborate 1 point in 1 paragraph or combine a few relevant points and elaborate in 1 paragraph
Conclusion
- The speaker’s hope
- Thank the audience. e.g: Thank you very much for your kind attention.
Good morning to our principal, teachers and fellow students. Welcome to the new school term. I am Nuzul Fikrie Ahmad, the head prefect of SMK Raja Muda. This morning, I would like to refresh your memory about our school regulations especially regarding attire and conduct.
To create a good impression, always be dressed neatly in your school uniform complete with white shoes and white socks. Don’t forget to wear your school badge and name tag.
Your hair should be short and neatly combed. Boys should always keep their hair short. Girls are allowed to keep long hair but it should always be neatly combed and tied. No one is allowed to wear jewellery. If you do, then your jewellery will be confiscated. In addition, you cannot use make-up. Your nails should always be kept short. Remember, no nail polish is allowed.
Regarding your conduct, always be punctual. Respect your teacher and pay attention in class. Remember, no loitering around and playing truant. If you don’t comply with the school rules, you will have to face the music.
Last term, several students were suspended or expelled from school for fighting, smoking and other serious offences. Handphones are banned. If you bring handphones, they will be confiscated.
These regulations are meant to create a positive image and environment for the school. There are, of course, some black sheep who will break the regulations. Do not be influenced by them. Instead, set a good example for others.
Thank you.
Dialogue is defined as the words that your characters say to each other or to themselves throughout the story. It can be used to reveal character traits and personality, and it can also be used to propel the plot forward and show things as they happen in the story.
Whenever you write dialogue, you must remember that each speaker/character gets his/her own paragraph.
Take a look at the examples below.
"Give me that," Jane said, reaching for the hammer.
"What do I get if I do?" he asked.
This first example is confusing to read because it is difficult to figure out when one character's speech stops and another's starts.
"Give me that," Jane said, reaching for the hammer.
"What do I get if I do?" he asked.
This is much clearer because it uses separate paragraphs to mark each speaker's words.
Whenever a different character speaks, you start a new paragraph. Also, whenever you start to write about a different character than the one who just spoke, you also start a new paragraph.
Read the next two examples. Examine the correct way to format the dialogue in the second.
Incorrect: "Give me that," Jane said, reaching for the hammer. John jerked it out of her reach and grinned.
"Geez, would you just give it to her?" Allison asked as she rolled her eyes.
Correct: "Give me that," Jane said, reaching for the hammer.
John jerked it out of her reach and grinned.
"Geez, would you just give it to her?" Allison asked as she rolled her eyes.
Notice that in the first sentence, Jane was speaking. The second sentence switched to John and told that John was taking action by jerking it out of her reach. Since the second sentence only refers to John's action and is not part of Jane's speech or thoughts, we start a new paragraph.
Rule
When writing dialogue, only use one speaker's words or thoughts per paragraph. Any narration in that paragraph must directly correlate to the speaker's words, thoughts, or actions.
Speaker attributions can be defined as the act of establishing which character or speaker said what in a story. You use speaker attributions simply to tell the reader who said what and, sometimes, what they were doing when they said it. Speaker attributions are also called dialogue tags.
"Give me that hammer," Jane said.
OR
"Give me that hammer," Jane said, reaching across the table for it.
In the sentence above, "Give me that hammer" was attributed to Jane because she is the one that said it. By adding 'Jane said' after the closing quotation mark, we let the reader know that Jane is the one who is doing the talking. Since we also want to show the action she is taking as she speaks, we add that also.
Speaker attributions give credit to whoever is speaking. They are not supposed to be used to do much more than that. However, new writers are prone to using speaker attributions to not only establish which character is speaking, but to also tell how they are saying it.
Example:
Officer Outreach Program Shatters Stereotypes
BY JAMES MAGDEN
Elk Creek, Alberta – Any mention of teenagers and police officers in the same setting generally conjures up images of wild house parties getting busted—which is precisely the image Sgt. Karin Occino wants to change.
Starting September 1, the Alberta Police Station is organizing daily office hours, officially known as “Officer Hours,” that place a designated sergeant at the high school for an hour each day in an effort to improve relations between teens and the police in town.
“There wasn’t always such a strained relationship with the kids in this town,” said Occino. “A few years ago, the majority of teens and youths knew most of the officers by name and viewed them as a source of protection. Now it seems like we’re distrusted—seen only as the bad guy that comes out and ruins their fun. That’s not how it’s supposed to be.”
Senior class president Carly Roy fully endorses the idea: “Having access to an officer who can answer our questions and just maintain a presence in the school will be a really great step toward keeping things friendly between us and the cops. They won’t just be these stiff, mean people who are out to get us. It won’t be an ‘us vs. them’ thing anymore.”
Officers Roger Filmore, Cecilia Moore, and Guy Perrier have already volunteered to spend time in the high school’s guidance office from 3 to 4 pm and talk to students on a first-come, first-served basis.
“I remember being a kid,” said Sgt. Filmore, “and if you don’t know an officer personally, it’s really easy to see us as intimidating or as jerks, depending on what you’ve been hearing from other kids, siblings, or parents. I don’t want there to be any kids who don’t come to us because they think we don’t care. We’re not just here to stop crime; we’re here to keep you safe in every way possible, even if that just means giving advice.”
This initiative comes after the Police Commission revealed statistics that indicate the number of infractions issued to youths and teens in town has more than doubled over the last five years.
Alberta High School Principal Hillary Souza says she worked with Sgt. Occino on the initiative and she couldn’t be happier that the idea has come to fruition.
“This is a wonderful idea. Not to shine my own shoes here, but I think it’s just what these kids need,” said Souza. “There have been some students here in the past who have gone astray, unfortunately. I know for a fact that, if they had had a positive authority figure present, they would have stayed on the right track.”
This has been designated as a school program and will not be coordinated by the town, police, or Board of Education. It is, rather, a volunteer-run initiative for the benefit of the town’s students.
For more information on Officer Hours, please contact Sgt. Occino at 587.555.0198.
Writing a magazine, or feature, article differs from newspaper articles in that most magazines allow more space to develop a story (the article is longer) and more time to research it. Writing for a news magazine most resembles newspaper articles. In any case, it is still important in this form of journalism to answer the five questions:
- Who?
- What (or what happened)?
- When?
- Where?
- Why?
- How?